Dear Sean and Reading Family Church.
I wanted to write and reiterate my thanks for the generous donation you gave us: refugees and asylum-seekers are often not the most popular and well-served members of our community so this gift is very welcome and will make a huge difference for our clients. It will pay for a Sports Day to be held on Sept. 9th, probably at the John Madjeski Academy. There will be both led and free activities (e.g. football, cricket, swimming, zumba) plus refreshments and the day will be open to all our clients.
As I mentioned before if there are any members of your congregation who would like to join us and/or help supervise the event, they would be very welcome. If so please contact Yasmin Bador, our Volunteer Coordinator, on email@example.com. We will of course forward you pictures of the event that can be used in your publicity.
With best wishes,